DIGITAL WORKPLACE CONSULTANCY — MANCHESTER, UK

Human insight.
Machine precision.
Fused.

Potara builds workplaces where people and technology stop negotiating and start amplifying each other. Rooms that work. Systems that think. Teams that fly.

20 COUNTRIESECB · NATWEST · BTMICROSOFT-CERTIFIED STANDARDS
20countries of meeting rooms designed & delivered
11,000staff hours returned per year, one transformation
£150kprogramme delivered end-to-end. On time. On budget.
53→95%the adoption curve we engineer toward
TWO DISCIPLINES. ONE PRACTICE.

The room. The system.
You need both.

POTARA / INFRASTRUCTURE

The physical layer

Meeting rooms engineered to Microsoft-certified standards. Camera geometry, mic coverage, acoustics, Front Row. From white-glove assessment to hang & bang installation.

Enter the room ↗
POTARA / DIGITAL

The intelligent layer

Adoption, automation, AI in the flow of work. The unused power already sitting in your licence agreement — switched on, governed, and made ordinary.

Enter the system ↗

The best rooms disappear.

When infrastructure is right, nobody thinks about it. The far-end voice is in the room. The remote face is at the table. The meeting starts when people sit down — not eight minutes later.

That is the standard. Most rooms miss it. All of them can hit it.

POTARA / INFRASTRUCTURE

You can't cook
in a broken kitchen.

Hybrid work runs on physics. Glass, air, light, distance. If the hardware layer is wrong, no software above it can save the meeting. We get the ingredients right — then everything else can cook.

THE ROOM YOU HAVE THE ROOM YOU PAID FOR

Same footprint. Same furniture budget. The difference is geometry, acoustics and a device stack that was specified rather than guessed.

SERVICE 01

The White-Glove
Infrastructural Assessment

Every room, measured. Not a walkthrough with a clipboard — a full audit of your estate against Microsoft's certified room standards, delivered as a room-by-room scorecard with a costed remediation roadmap.

You leave knowing exactly what every room is worth, what it's missing, and what it costs to fix — in priority order. A document you can put in front of a board.

WHAT WE MEASURETHE STANDARDWHY IT MATTERS
Camera heightLENS AT SEATED EYE LEVELCameras mounted too high look down on people. Eye level makes remote attendees peers, not spectators.
Field of viewEVERY SEAT IN FRAMEFOV matched to room geometry so nobody is cropped out of the conversation.
Microphone distributionEVERY CHAIR IN PICKUP RANGECoverage mapped seat by seat. The person at the end of the table sounds like the person next to the mic.
Sound qualityREVERB & NOISE IN SPECAcoustic treatment and noise-floor checks. Intelligibility is a design property, not luck.
Display sizingREADABLE FROM THE FARTHEST SEATScreen size, height and placement calculated from viewing distance — not from what fit on the wall.
Front Row readiness21:9 CANVAS · ROOM DEPTH · AI CAMERAWhether the room can carry Teams Front Row — remote faces at eye level, content and chat in one field of vision.
Network & powerQOS · CABLING · RESILIENCEThe invisible layer that decides whether everything above it works on a Monday at 9am.
SERVICE 02

Full design consultation

Multi-room programmes, designed as one system. Standardised room types, Front Row signature spaces, procurement, technical and service design, change management — the whole arc, from first drawing to adopted estate.

Design

Room typologies engineered per space — focus rooms, standard rooms, boardrooms, Front Row signature rooms. High-level and low-level designs with quantified success markers.

Deliver

Procurement, install coordination, commissioning and certification. We've run this end-to-end at £150k programme scale — on time, on budget, 11,000 staff hours returned per year.

Adopt

A perfect room nobody uses is an expensive sculpture. Training, champions, and measured adoption are built into the programme, not bolted on after.

SERVICE 03

Hang & Bang

Already know exactly what you need? Good. We hang it, cable it, commission it, test it, and walk away. Fixed price. No consultancy theatre. Pure execution.

Screens, bars, cameras, mics, Teams Rooms devices — mounted to spec, cabled cleanly, certified working before we leave the building.

POTARA / DIGITAL

The office was never the building.
It was always the connection.
We engineer the connection.

Picture Monday, 2030. Your team doesn't book rooms. Rooms book themselves. They know who's arriving, what the meeting needs, and configure the space before the door opens. Distance is dead. The person in Singapore sits at the same table as the person in Seattle. AI attends every meeting, captures every decision, drafts every action before the coffee is cold. This isn't a project you buy. It's a system you design.
THE LONG VIEW

We plan in decades,
not quarters.

Most consultancies sell you next year. Next year is not interesting — next year is a licence renewal. The question worth asking is what your organisation should be capable of when the people you are hiring now are running it.

2030

The room disappears

Space becomes responsive rather than bookable. Rooms recognise the meeting, load the context, and shape light, sound and framing around it. Presence stops being a function of geography and becomes a function of design. Nobody dials in. Everybody is simply there.

2035

The organisation remembers

Every decision your organisation has ever made becomes retrievable, with its reasoning attached. Institutional memory stops walking out of the door at retirement. A graduate joining you inherits twenty years of hard-won judgement on their first morning — and the person who earned it is still credited for it.

2040

Work becomes intent

You stop issuing instructions and start declaring intent. The system proposes; you exercise judgement. Everything below the level of judgement is handled. What remains for humans is the part that was always the point — taste, ethics, responsibility, the decision nobody else can be asked to make for you.

None of this arrives on a Tuesday. It gets built in increments, by organisations that decided fifteen years earlier where they were going. The ones who get there will not be the ones who bought the most AI. They will be the ones who knew what they were building toward while everyone else was comparing licence tiers.

WHAT WE BUILD

Four moves to the future of work

01 / ADOPTION ENGINEERING

Light up what you already own

Most estates run at half power. We've engineered adoption from 53% toward 95% — with utilisation plans, champions and measurement, not posters in the lift.

02 / AUTOMATION

Kill the repetitive week

Power Platform portals, workflows and knowledge bases. One onboarding portal we built cut training time 35% and support tickets 12% in two months.

03 / AI IN THE FLOW OF WORK

Copilot, made ordinary

Not a chatbot on the side — AI grounded in your data, your processes, your house style, surfaced where people already work. Governed, evaluated, owned by you.

04 / ENDPOINT & DEVICE

Every device, one brain

Unified Endpoint Management, Intune consolidation, Autopilot zero-touch deployment. Thousands of devices, one coherent estate, no drawer of orphaned kit.

Symbiosis, not replacement.

We are not romantic about technology. We are romantic about people — and precise about what machines should take off their hands. The organisations that win the next decade won't be the ones with the most AI. They'll be the ones where humans and machines each do what only they can do.

Your people, amplified. Your systems, awake. Your building, optional.
Yasin Hayow, founder of Potara
YASIN HAYOW Founder · Potara
THE PERSON BEHIND THE PRACTICE

Every technology
is a pedagogy.

I'm Yasin Hayow. There is probably nobody else in this country holding both halves of this job at once: a senior digital workplace consultant who has designed and delivered programmes in around twenty countries — for the European Central Bank, NatWest and BT, and on behalf of Microsoft across Europe and North America — and a qualified teacher.

Those look like two careers. They are one question, asked twice. How does a person become more capable than they were yesterday?

There is an old word for what interests me here: anthropotechnics — the practices by which human beings shape themselves. We have never simply used tools. We have always practised ourselves into something through them. The book, the timetable, the workshop, the drill, the instrument. Technology has never been neutral equipment standing beside us. It is the thing we become fluent in, and fluency changes who is holding it.

So every system teaches, whether or not anyone intended a lesson. It teaches a posture. An attention span. A tolerance for interruption. A quiet belief about what work is for and how much of yourself it is reasonable to spend. Most enterprise technology teaches appallingly and nobody notices, because nobody in the procurement meeting was watching for the lesson.

Nobody was ever transformed by a licence agreement. Transformation is a practice — rehearsed, coached, repeated badly, and eventually invisible.

Teaching gave me the word the technology industry is missing: practice. Not practice as in a firm. Practice as in the thing you return to tomorrow, still clumsy, until one day it belongs to you. The older name for it is ascesis — training, exercise, deliberate and unglamorous repetition in the direction of something you have chosen to become. I stood in front of thirty adolescents on wet Thursday afternoons, which is the most honest feedback loop that exists: you find out inside ninety seconds whether your explanation worked. No rollout plan I have ever seen accounts for rehearsal. Rehearsal is the entire job.

And then the part consultants get most wrong. They arrive braced for resistance. I have almost never found it. What I find is desire — people who want badly to be excellent at their work and are prevented by their tooling, their calendar, their inbox, a process nobody has revisited since 2014. The wanting is already there, at full pressure, pointed at nothing.

People want to do well. Organisations want to do well. My job isn't to persuade anyone of anything — it's to find where the wanting is already straining against the wall, and open a route.

Potara is named after an idea I've carried since I was a kid: two beings fuse and become something neither could be alone. That is a better model for expertise than the one we actually use, which is to keep specialists in separate buildings and hope somebody eventually introduces them. Here the engineer and the teacher, the human and the machine, are one practice — each making the other more capable than it could manage on its own.

What I believe: the future of work is not a forecast to be waited for. It is a design decision, available now, to whoever is willing to take it seriously enough to make it.

What I do: design the conditions under which people and machines make each other better — and stay long enough to teach the practice.

Email Yasin +44 7851 835464